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The School District of Monroe held a special Meeting of Electors on Monday, July 17, 2023, at the Monroe High School Gym and Performing Arts Center at 6:30 pm. A total of 1,730 people were registered to vote. 1,726 voted. The purpose of this meeting was to secure approval from District Electors to purchase land identified as the B&S Property for the construction of a new high school facility and campus. The meeting has great significance and will shape the future of the greater Monroe community for decades to come. Electors of the District in attendance voted to APPROVE the proposed B&S land for purchase by a vote of 1,064 for and 660 against. 2 ballots were spoiled. The Board of Education is excited to be part of this incredible opportunity for our current and future students, and community. The construction of the new high school on the B&S site will benefit the entire community for many generations. We look forward to the next steps in the process as we all work toward our best future.
We will update this page with information as we move through the construction timeline. Please check back often to learn more about this exciting process! Updates will also be presented at each Board of Education meeting and available on YouTube. Updates will also be posted on our Facebook page the day following each Board meeting.
April 22nd, 2024 Board of Education Meeting Recap
The recording of the April 22nd Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
:51 - Board of Education elected members Oath of Office - Teresa Keehn, Phil Vosberg, Jim Curran 2:55
Board of Education election of officers - Board President - Rich Deprez - Board Vice President - Teresa Keehn - Treasurer - Phil Vosberg - Clerk - Nikki Austin - Deputy Clerk - Dylan McGuire
9:18 - Consent agenda
26:41 - Curriculum Update - Cara Carper presented on the SOAR, Launch, and Youth Apprenticeship programs as well as the job shadows students complete through their Career Communications class junior year.
42:10 - MHS Building Project Update
Athletic Fields have gone through the "page turn" process to ensure budget and plans are correct
Contract with E & N Hughes for sitework is being prepared
Site prep is happening now
Groundbreaking is being planned for May
Development Agreement approved by the City of Monroe for traffic improvement at 13th St and 21st Ave
Engineers are working on electrical, mechanical, plumbing designs for new high school
District and CG Schmidt are coordinating to get the Abraham Lincoln work done as quickly as possible this summer
47:40 - Approval of Development Agreement with City of Monroe for traffic improvements at the intersection of 13th St and 31st Ave
District real costs can not exceed $250,000 which was accounted for in the high school project budget
The City of Monroe will manage the process
Work must be completed by school opening
54:53 - Student representative report
April 8th, 2024 Board of Education Meeting Recap
The recording of the April 8th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
34:12 - MHS Building Project Update
Conditional Use permit approved March 13th, 2024
Closed on property March 21st
Bid package #1 was due March 28th and options were discussed later in the meeting
District is working with B & S regarding an entry to the new school site from the North. If we do make an agreement, the District would not construct the road to the site from KK.
District is discussing with B & S and the City of Monroe the possibility of participating in a community lift station which would serve a larger area and be developed in the future for housing and business
Expected start date for groundbreaking is mid to late May
37:11 - Michael Brush from PRA presents an updated 3D fly through of the design for the new high school - to view fly through click here
51:35 - Review and Approval of Selection in Bid Package 1 - Excavation and Sitework
1:16:35 - Update from CG Schmidt project estimator regarding bid packages and project budget
March 22nd, 2024 Update
We are excited to announce that, on March 21st, the School District of Monroe closed on the 71-acre property that will become the site of our new high school campus (formerly known as the B &S property). We expect PRA, our project architects, to have an updated 3D fly-through to share with the Board of Education and community at the April 8th Board meeting. The project is on schedule for groundbreaking in early May and we will announce the event details once finalized. Additional updates:
At the March 11th Board meeting, the Board of Education approved the bids for the work to be completed at Abraham Lincoln. Work will begin as soon as possible after the end of this school year and the majority is expected to be completed before the start of the 2024-25 school year.
Soon, we will be discussing areas of the projects which would benefit from additional community support.
March 11th, 2024 Board of Education Meeting Recap
The recording of the March 11th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
1:03:11 - Abraham Lincoln Summer Project scope of project and project bid updates and approval
1:15:06 - MHS Building Project Update
The due diligence period has been extended to the end of March to complete the conditional use process
March 4th CG Schmidt held a contractor's meeting for those interested in participating in the bid process for sitework
User Group meetings are continuing this week and next with MHS staff
Schematic design pricing should be completed in the next few weeks
Our conditional use permit will be presented to the Plan Commission this week
In the future, we will be holding a community meeting regarding legacy items to be included in the new school/site
In the future, we will be presenting information on naming rights and project enhancements
Groundbreaking is planned for May 2024 with project completion 20 months later
1:19:50 - District Highlights and celebrations
Reminders:
No Board of Education meeting on March 25th due to Spring Break
April 2nd is election day
February 26th, 2024 Board of Education Meeting Recap
The recording of the February 26th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
43:53 - MHS Building Project Update
CG Schmidt, PRA, and Fehr Graham are working on the site work bid package. Packages will be submitted by Wed. Feb. 28th. Contractors who would like more information should contact CG Schmidt at bids@cgschmidt.com
The schematic design is completed
More building programming meetings will be taking place in the coming weeks to further define classroom use and needs
A list of potential bidders has been submitted by CG Schmidt. Anyone who would like to be included should email CG Schmidt at bids@cgschmidt.com
There will be an earthwork and site utilities bid package meeting for contractors soon. Watch our website and social media for more information on this and all future bid package information/meetings
After the property closing and site work begins, the Board will have discussions on opportunities for naming rights and project enhancements
There will also be a meeting about legacy parts of the current campus that our community would like represented in the new school
The district is currently negotiating with the B & S owners on the property to the north for potential access to the campus. If an agreement is reached, the road to the campus from KK would not be built by the district
Questions about the project can be emailed to monroehsproject@monroe.k12.wi.us
Contractors with questions about the bid packages and process can email bids@cgschmidt.com for more information
February 12th, 2024 Board of Education Meeting Recap
The recording of the February 12th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
49:51 - MHS Building Project Update
52:29 - Jesse Duff of Fehr Graham presents the Traffic Study (see link to Traffic Study Presentation below)
January 24th, 2024 Community Presentation of the Design for the New High School
The recording of the January 24th Community Presentation is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
Please use the link below to access the presentation slides and video of the design flythrough.
0:00 - Introductions of panel and presenters
6:20 - Jesse Duff of Fehr Graham presents the site plan
17:52 - Dan Chovanec of CG Schmidt presents the Budget and Cost Estimates as well as bid/sub-contractor information and the project timeline
30:13 - Michael Brush of PRA presents the architectural plans for the new high school as well as 3D renderings and a fly-through of the building
57:20 - Question and Answer
If you have additional questions they can be submitted to monroehsproject@monroe.k12.wi.us.
January 22nd, 2024 Board of Education Meeting Recap
The recording of the January 22nd Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
5:11 - MHS Building Project Update 7:21 - Jesse Duff of Fehr Graham presents the site plan (link below to presentation slides)
34:30 - Dan Chovanec of CG Schmidt presents the Budget and Cost Estimates as well as bid/sub-contractor information and the project timeline (link below to presentation slides)
1:11:20 - Michael Brush of PRA presents the architectural plans for the new high school as well as 3D renderings and a fly-through of the building
1:47:13 - District Owner's Rep Mike from Huffman-Keel provides information on the building design process and cost-saving measures
January 8th, 2024 Board of Education Meeting Recap
The recording of the January 8th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
54:30 - MHS Building Project Updates. Board President Rich Deprez provides a summary of progress and introduces people providing updates at the meeting.
57:12 - Steve Kieckhafer of PRA (Plunkett Raysich Architects) provides a timeline of the design process. They are currently modifying and adjusting the design in preparation for the January 24th Community Presentation in the MHS Performing Arts Center at 7pm
1:07:45 - Jesse, Civil Engineer at Fehr Graham, provides a summary of the Geotechnical Report. A link to the full report is available below. 58 borings were completed. 49 of them were on the school property. 9 of them were along the area by KK where the road entrance to the school will pass through. Please view the video for Jesse's professional summary of the report and specifics.
1:38:29 - Dan Chovonic of CG Schmidt presented a very preliminary budget. The project is currently 1.5-1.8% over budget which is to be expected at this stage of the design phase where it is not unusual for a project's budget to be +/- 2-3%.
Community Information Session will be January 24th at 7pm in the MHS Performing Arts Center. PRA and CG Schmidt will present renderings of the project design and a 3D flythrough of the building.
December 11th, 2023 Board of Education Meeting Recap
The recording of the December 11th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
23:26 - MHS Building Project Update
We are working on satisfying all of the contingencies. Some contingencies require other contingencies to be completed before the next step can begin and the time it takes for processing by other agencies is beyond our control. The due diligence period has been extended to Dec. 31st and we are seeking another extension for the end of April 2024. 3 contingencies still need to be met: permit from DNR for the 2nd access point, a Conditional Use Permit, and additional Title Work needs to be done to vacate some roads that were added many years ago in anticipation of a subdivision.
There will be a Community Information Session on January, 24th, 2024 at 7pm in the Monroe High School Performing Arts Center PRA and CG Schmidt will present conceptual renderings and a 3D fly-through of the new high school at the Community Information Session
50:40 - Report from Ruby Sheaffer, MHS Student Representative to the Board
November 27th, 2023 Board of Education Meeting Recap
Due to technical difficulties, the Monday, November 27th Board of Education meeting is not available on our YouTube channel. Below are the MHS Building Project updates presented at the meeting:
The permit process has begun for the entrance road from Cty KK to the school
Core sample results have been completed and were sent to our Civil Engineer at Fehr-Graham on Monday, November 27th to determine cut and fill needs
The property annexation was approved by the City Council on November 20th by a vote of 6-2
Rounds 2 and 3 of school/staff user group meetings are occurring this week and next week to complete curriculum space needs planning
A public information session will be scheduled for late January. Look for an announcement in December of the date and time
The Board of Education approved the HVAC system bid for Abraham Lincoln Elementary
Click here to view all Board of Education agendas and minutes on our website in BoardDocs.
November 13th, 2023 Board of Education Meeting Recap The recording of the November 13th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
23:26 - MHS Building Project Update with PRA and Fehr Graham - Preliminary Site Layout, topography, and traffic pattern
41:45 - Update on road to KK
50:28 - Information on additional project consultants
52:45 - Discussion of potential community meeting in December or January to inform public on project progress
54:21 - CG Schmidt provides project timeline
1:05:49 - Update from Project Rep Hoffman-York
October 23, 2023 Board of Education Meeting Recap
The recording of the October 23rd Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
3:00 - 11:35 - Discussion and Approval of 2023-2024 District Budget Amendments
11:35 - 28:00 - Discussion and Approval of 2023-2024 District Levy
43:45 - 53:00 - MHS Building Project Updates
Ryan Burton of Huffman Keel gives an update
Building Program - Admin and PRA architecture firm have met with building user groups to understand current needs and wants for the new high school. With that info, they begin to lay out the building.
Geotechnical Survey is happening next week to do borings
Topographical Survey is done and being processed
Core Team meetings with keep stakeholders happen weekly on Wednesdays
Food Service tours of Wisconsin Dells and Beaver Dam on 10-24-23
The city Judiciary and Ordinance Committee met on 10-23-23 and approved annexation to advance to City Council
Discussion of user groups
October 9th, 2023 Board of Education Meeting Recap
The recording of the October 9th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
37:34 - Discussion and Approval of New High School Proceeds Reinvestment
55:11 - High School Building Project Update
Community Meeting will occur in December - Date TBD
Abraham Lincoln HVAC and Electrical walkthrough and bids happening in October
Contingencies progress
Introduction of our Owner's Rep team members from Hoffman-Keel
September 25th, 2023 Board of Education Meeting Recap
The recording of the September 25th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
1:36:35-1:42:29 - MHS Building Project Updates
Clearing contingencies
Wetland Delineation has been completed
Mapping on East and South portions of the property has been completed
Traffic study starts 9/26/23 and will take 10-12 weeks to complete
Preliminary Sight Line study is complete
On 9/13/23, the Monroe Plan Commission moved the Certified Survey Map forward and it was approved by City Council on 9/18/23
Petition for annexation will be filed by the owners of the B&S property to start the annexation process
Crops are expected to be removed by early October and we will then determine the locations of core sampling for structures
Hoffman-Keel was selected by the Board as our Owner's Rep for the project, the contract is complete, and their official start date is 10/1/23
On 10/6/23, a group of MHS staff will be touring educational facilities at Wisconsin Dells, Milton, and Blackhawk Technical College-Milton Campus
September 11th, 2023 Board of Education Meeting Recap
The recording of the September 11th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
3:45-14:21 - Discussion and approval of owner's rep for MHS Building Project
14:21-28:19 - MHS Building Project Update (Contingencies progress and planning stage)
30:44-2:11:41 - Board of Education went into close session. The audio is muted until their return to open session
2:11:41-2:13:24 - Return to open session for approval of 23-24 Administrative compensation proposal and approval of 23-24 Exempt staff compensation proposal
August 28th, 2023 Board of Education Meeting Recap
The recording of the August 28th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
12:02-16:01 - High School Building Project Update
16:01-30:50 - Owner's Rep Discussion and next steps
30:50-56:42 - Presentation on the Design and Construction Process by Steve Kieckhafer of PRA - Plunkett Raysich Architects, LLP
August 14th, 2023 Board of Education Meeting Recap The recording of the August 14th Board of Education meeting is available on our YouTube channel. Watch the full meeting below or visit our channel using the link here.
Meeting Highlights:
2:28-21:29 - Discussion and approval of CG Schmidt contract
21:30-24:36 - Discussion and approval of PRA contract
24:37-27:26 - Discussion and approval of Civil Engineer contract - Fehr Graham
27:27-30:04 - Discussion and approval of Geotechnical Services contract- CGC Inc.
1:43:21-1:49:50 - MHS Building Project Update
Preliminary Geotechnical Exploration Report
CG Schmidt has completed the review of the Preliminary Geotechnical Exploration Report compiled by CGC on July 17, 2023, and outlines the preliminary subsurface exploration program for the proposed 70-acre Monroe High School site. CGC is a professional geotechnical engineering and testing firm based in Madison that was engaged early in the process to ensure soil viability. The purpose of this preliminary exploration program was to obtain an initial understanding of the subsurface conditions across the site, and to provide preliminary geotechnical recommendations regarding site preparation, utility infrastructure, pavement, and foundation design and construction. It was confirmed that the subsurface conditions for this study were explored by excavating five (5) test pits across the proposed campus.
The engineering report preliminarily verifies that the site is generally suitable for the planned development. To plan for this, CG Schmidt has included a contingency in the total project budget to cover and address the soil and site requirements.
If you have any additional questions, please refer to the Preliminary Geotechnical Exploration Report posted on the website.